EMP201
PAYE, UIF and SDL declaration.
The pay run creates its journal in the same ledger as the rest of the business. Labour cost appears in the income statement the moment it is posted — not after somebody exports a file and imports it somewhere else.
The calculation your payroll manager relies on every month:
When the Minister changes a bracket in February, that is a data update. It is not a software release, and you are not waiting in a queue behind every other organisation for a patch.
Every payslip stores the exact parameters it was calculated with. Reprint a March 2024 payslip in 2026 and it reproduces the original figure, because it does not recalculate against today's tables. That matters the day SARS asks.
PAYE, UIF and SDL declaration.
Reconciliation, with IRP5 and e@syFile export.
Employment declarations to the UIF.
Return of earnings.
Workforce profile.
For the councils your sector falls under.
Annual, sick, family responsibility, maternity, parental and unpaid leave, with accrual and carry-over, against a South African public holiday calendar.
The balance check happens at the point of capture. Your supervisor cannot approve fourteen days against a balance of six and leave your payroll manager to find it at month end.
It installs from a link. There is no app store approval to wait for, no update for your team to chase, and one link to send when somebody joins.
Your team can see their payslips, apply for leave, and maintain their own address, contact numbers and next of kin.
Managers approve their team's leave with the balance the decision would leave sitting in front of them, at the moment they decide.
Bank details are deliberately not self-service. Changing where the money goes is the most exploited path in payroll fraud, and a phone app is exactly where that attack starts. Bank detail changes go through your payroll manager, on purpose.
Payroll confidentiality is not a permission on a menu. It is a row-level policy in the database, the same mechanism that governs the other 209 permission keys.
A buyer with a perfectly valid login sees their own payslips and nobody else's — whatever request they send, however they send it.
How permissions workPayroll is the one thing nobody can afford to get wrong once. So run a full month in parallel with what you have now, at no cost, and compare line by line — gross, PAYE, UIF, SDL, ETI, medical credits, net pay.